Wissey u3a Disciplinary Policy and Procedure
The Disciplinary Procedure seeks to deal swiftly and fairly with issues which arise because of a member’s failure to live up to the values and requirements expected of U3A membership. This is a very rare occurrence will ONLY apply if all informal attempts have failed. This Disciplinary Policy aims to achieve resolution of a problem quickly and with fairness, care and understanding. The confidentiality of all parties will be preserved as far as possible.
Disciplinary Action includes:
a) abiding by the Guidance for Members and Code of Conduct;
b) behaving in an unsuitable manner, which in the reasonable opinion of the Committee, is having a consequential detrimental effect on Wissey u3a.
The Formal Disciplinary Procedure
a) A formal letter setting out the allegation of misconduct will be sent to the member by the Secretary with a suggested timetable for action and an invitation to respond. Criminal Offences will be forwarded immediately to the relevant authorities. Suspension may be considered until any criminal investigation is completed.
b) Written statements will be requested from any other relevant parties.
c) A hearing will be convened as soon as is practical. It will be chaired by an Officer nominated at the outset who considers all the evidence gathered. Witnesses may be invited. The member against whom the allegation has been made may bring along a friend or family member for support.
d) ) The Officer will then report their findings to the Wissey u3a Committee who will consider the matter, taking into account any mitigating circumstances, and agree the course of action to be taken by majority vote.
e) The decision and its consequence will be given in writing. The possible forms of sanction include:
A written warning to last for a fixed period of time.
A final written warning.
Permanent or time limited exclusion from a group or termination of Wissey u3a membership.
NB All meetings will have a formal record kept by an appointed notetaker. All papers and records of meetings will be forwarded to the Secretary of the Committee and treated as, and kept, confidential. The records will include the details of all actions taken to resolve the grievance and the outcomes.
Right of Appeal
Appeals must be submitted in writing within 14 days of a decision. Appeals will be considered by the Committee minus the Investigating Officer.
A decision will be given in writing within 14 days.
If the member is still dissatisfied, they may appeal to the Regional Trustee, in writing, within 14 days of notification of the Committee’s decision.
Policy and Procedure November 2023
Review date November 2024
The Disciplinary Procedure seeks to deal swiftly and fairly with issues which arise because of a member’s failure to live up to the values and requirements expected of U3A membership. This is a very rare occurrence will ONLY apply if all informal attempts have failed. This Disciplinary Policy aims to achieve resolution of a problem quickly and with fairness, care and understanding. The confidentiality of all parties will be preserved as far as possible.
Disciplinary Action includes:
a) abiding by the Guidance for Members and Code of Conduct;
b) behaving in an unsuitable manner, which in the reasonable opinion of the Committee, is having a consequential detrimental effect on Wissey u3a.
The Formal Disciplinary Procedure
a) A formal letter setting out the allegation of misconduct will be sent to the member by the Secretary with a suggested timetable for action and an invitation to respond. Criminal Offences will be forwarded immediately to the relevant authorities. Suspension may be considered until any criminal investigation is completed.
b) Written statements will be requested from any other relevant parties.
c) A hearing will be convened as soon as is practical. It will be chaired by an Officer nominated at the outset who considers all the evidence gathered. Witnesses may be invited. The member against whom the allegation has been made may bring along a friend or family member for support.
d) ) The Officer will then report their findings to the Wissey u3a Committee who will consider the matter, taking into account any mitigating circumstances, and agree the course of action to be taken by majority vote.
e) The decision and its consequence will be given in writing. The possible forms of sanction include:
A written warning to last for a fixed period of time.
A final written warning.
Permanent or time limited exclusion from a group or termination of Wissey u3a membership.
NB All meetings will have a formal record kept by an appointed notetaker. All papers and records of meetings will be forwarded to the Secretary of the Committee and treated as, and kept, confidential. The records will include the details of all actions taken to resolve the grievance and the outcomes.
Right of Appeal
Appeals must be submitted in writing within 14 days of a decision. Appeals will be considered by the Committee minus the Investigating Officer.
A decision will be given in writing within 14 days.
If the member is still dissatisfied, they may appeal to the Regional Trustee, in writing, within 14 days of notification of the Committee’s decision.
Policy and Procedure November 2023
Review date November 2024